The Purchasing Department is responsible for procuring goods and services in order to keep the Township compliant with applicable New Jersey State procurement laws.
Various procurement requests from the
Bids are generally required for any commodity, service, or Public Improvement when cost exceeds the statutory bid threshold ($29,000.00 with an appointed QPA), pursuant to N.J.S.A. 40A: 11-3, and must be submitted in accordance with the terms and conditions prescribed in the respective package. Quotes are used for goods or services that are below the bid threshold, and an RFP is used typically for obtaining professional services and also for Competitive Contracting where other criteria is considered beyond lowest price.
A vendor may write or call for a bid specification package, which Purchasing will supply. Generally there is no charge for a set of specifications. If a bid package requires no plans or drawings they may be downloaded from our website. However, if a package contains a set of plans there will be a charge as specified in the legal notice and if you wish it to be mailed you can supply us with either a UPS or Federal Express account number and we will send it to you. Vendors are encouraged to read the North Jersey Herald News for publications of "Notice to Bidders" for current Bid announcements.
Bids are publicly opened and read aloud at the date, time and location specified in the legal notice. Vendors are invited to attend all openings. Bids proposed are available for inspection after bids have been opened.
Approval Process - Bids are tabulated and evaluated for: the best price, compliance with bid specifications, financial responsibility, reputation of vendor, service availability, and other relevant considerations as may apply with Competitive Contracting.
After analysis, a recommendation is submitted to the Township Council for award. All awards or rejections must occur within a sixty-day time frame. Exception to this schedule would be in accordance with N.J.S.A. 40A: 11-24, which provides for extensions if parties are agreeable.
Notification of award/rejection will be made in writing.
NOTE: Any entity doing business with Wayne Township must first comply with New Jersey's Business Registration requirements. Please visit the State's Division of Revenue for instructions and fax your Business Registration Certificate (BRC) to 973-694-8136.
NOTE: Proposals requiring a Bid Deposit/Bid Bond must comply with N.J.S.A. 40A:11-21, and Bid Bonds shall be in the amount of 10% of the bid, but not to exceed $20,000. Bids that include bonds limiting liability to the difference between the bid and that of the next lowest bidder will be rejected.
REQUEST TO BE PLACED ON BIDDERS LIST:
If you are interested in becoming a vendor of the Township of Wayne please fill out the below form and electronically submit it back to us.
Township of Wayne
475 Valley Road
Wayne, NJ 07470
973-694-1800, extension 3280
Vendors are advised to complete the Purchasing Department's Vendor Application Form, and submit the form accordingly. Vendors are also available to make appointments before calling on the Township Purchasing Department to assure availability of Purchasing personnel. No assurance can be given to vendors who arrive unannounced.
Vendors are requested to make the Purchasing Department their first point of contact. When appropriate, Purchasing will arrange contacts with other departments. Unauthorized visits to departments are discouraged and may be counterproductive. Appointments may be made by contacting the Purchasing Department at 973-694-1800 x 3280, Monday through Friday between the hours of 9:00 a.m. and 4:00 p.m.